Generic Import- Asset/vehicle update

Posted on: Wednesday, 22 February 2017

Vision can now be used to import and update Fleet information for existing and new vehicles regardless of whether they have tachograph data uploaded for analysis by FTA.

The information is added by the company to a pre- defined template and uploaded to Vision where it is displayed on the Manage my vehicle/fleet page and detailed within the vehicle/asset profile.
 

 Uploading the data

To use the asset import feature first contact tachosupport@fta.co.uk to have the correct role activated.
Go to the import page by either selecting the import tile on the Home page or by selecting the import icon on the left hand side of the screen.

 Select import

Click on the drop down box and select “Assets”

 Select assets

Download a copy of the CSV template shown below

 Download

The file downloaded includes a “read me” document. This shows you the format required for each column as well as highlighting which of the fields are mandatory:

Read me
Open the template document and complete the relevant fields and then save. The document must be saved in a CSV format.

 Asset template

Click next, then click “choose files” and select the completed template, and then click “send files to FTA”

 Send files to FTA

As the files are uploaded then you will be taken to the “File Import Results” page to view the progress.

If the import is successful the job status will be displayed as “Import Complete”

 Import sucessful

If there is a problem the job status will be “File rejected” and you will see the an option to “View rejection Reasons” Clicking this will explain what has been rejected so that you can update the template and re import it

View rejection reasons

  If a location or traffic area has been added incorrectly you will be able to update this on the import page by clicking “correct errors” and updating the template

Correct locations 

When the data has been uploaded successfully the drivers and their records will be updated in Vision, displayed in Manage my vehicles and Manage my fleet screens and in the asset profile.

Manage my vehicle

 MMF screen